> ## Documentation Index
> Fetch the complete documentation index at: https://docs.duitpos.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Chart of Accounts
> The ledger structure every retail document posts to, automatically.
The **Chart of Accounts** is the list of every account your business's money and stock movements can be posted to — Cash, Inventory, Accounts Payable, Sales Income, and so on. Every retail document (a sale, a purchase, a stock adjustment) posts to two or more of these accounts automatically, in a balanced double-entry — you don't write these postings yourself. A default chart is already set up for you; this page is mainly for adding a new account or understanding what's already there.
## Account Fields
| Field | Required | Description |
| ------------------ | -------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Code** | Yes | Unique numeric/alphanumeric code, conventionally banded by type: `1000`s Assets, `2000`s Liabilities, `3000`s Equity, `4000`s Income, `5000`s+ Expenses |
| **Name** | Yes | Display name, e.g. `Accounts Payable` |
| **Account Type** | Yes | One of `Asset`, `Liability`, `Equity`, `Income`, `Expense` — determines which financial statement it appears on |
| **Normal Balance** | Yes | `Debit` or `Credit` — whether a debit or a credit *increases* this account. Assets/Expenses are normally Debit; Liabilities/Equity/Income are normally Credit |
| **Is Group** | No | Group accounts organize the tree (e.g. "Current Assets" as a parent) but can't be posted to directly — only leaf accounts can |
| **Parent Account** | No | Nests this account under a group account, for a tree structure in reports |
System accounts (the ones auto-created when your tenant was set up, e.g. Inventory Asset, GR/IR Clearing) can't be deleted — they're load-bearing for the automatic postings every document relies on. You can still add your own accounts alongside them.
## Create an Account
Under Retail — Accounting.
Enter a Code, Name, Account Type, and Normal Balance.
Pick a Parent Account if this belongs under an existing group.
The account is now selectable anywhere a GL account is chosen (e.g. a product's Sales Account override, a Journal Entry line).
## Frequently Asked Questions
No — a default chart of accounts is created automatically for every tenant. You only need this page if you want to add a custom account (e.g. a specific expense category) or override where a particular product/category posts.
A temporary holding account used between receiving goods and being billed for them — see [Purchase Invoices](/retail/purchase-invoices) for a full explanation.
Yes — see [Importing Data](/retail/importing-data). Parent accounts must already exist (or appear earlier in the same file) before a child account referencing them can be imported.
## Related
Post directly to any account
See GR/IR Clearing in action
Override a product's sales/purchase account
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