> ## Documentation Index
> Fetch the complete documentation index at: https://docs.duitpos.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Goods Receipts
> What actually arrived at your door — the only step in purchasing that moves stock.
A **Goods Receipt (GRN)** records what physically arrived from a supplier. It's the middle step of the buying chain (**[Purchase Order](/retail/purchase-orders) → Goods Receipt → [Purchase Invoice](/retail/purchase-invoices)**), and it's the **only** one of the three that actually increases your stock on hand. This separation matters: a supplier's invoice arriving in your inbox doesn't mean the goods are on your shelf — only a Goods Receipt confirms that, so stock can never be silently created just because a bill showed up.
## Goods Receipt Fields
| Field | Required | Description |
| -------------------- | ---------------- | ------------------------------------------------------------------------------------------------------- |
| **Purchase Order** | No | Link to the PO this receipt fulfils, if any — enables "Create from PO" prefilling |
| **Party (Supplier)** | Yes | The supplier goods were received from |
| **Location** | Yes | Which branch/location received the stock |
| **Posting Date** | Yes | The date goods physically arrived |
| **Items** | Yes (at least 1) | Product, quantity received, rate, and (if the product tracks batch/expiry) batch number and expiry date |
If a product's [Stock Profile](/retail/stock-profile) has `Track Batch` and/or `Track Expiry` enabled, those fields become **required** on this receipt's line for that product — you can't submit without them.
## Two ways to create one
**From a Purchase Order** (most common): open a submitted PO and click "Create Goods Receipt" — it prefills the supplier, location, and items with the remaining un-received quantities. **Standalone**: create a Goods Receipt directly without a PO, for stock that arrived without a formal order (less common, but supported).
## Create a Goods Receipt
Or go to Retail → Goods Receipts and create one standalone.
Defaults to the remaining un-received quantity per line, but you can receive less (or more, if applicable) than what was ordered.
Only shown for products where the Stock Profile has batch or expiry tracking on.
Stock on hand increases immediately. The linked Purchase Order's received-% updates too.
## Frequently Asked Questions
Yes, with a reason — unless a submitted Purchase Invoice already references it, in which case you'll need to handle that invoice first. The error message will tell you exactly what's blocking the cancellation.
That's expected and fine — the Goods Receipt records what physically arrived, and the [Purchase Invoice](/retail/purchase-invoices) records what you're billed for. If they differ, it'll show up as a non-zero balance in the GR/IR Clearing account, which is exactly the point — it flags the mismatch for you to investigate.
## Related
The commitment this receipt fulfils
The supplier's bill, next in the chain
Set up batch/expiry tracking
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