> ## Documentation Index
> Fetch the complete documentation index at: https://docs.duitpos.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Journal Entries

> Manual double-entry postings for the rare cases the automatic documents don't cover.

Every retail document (a sale, a purchase, a stock adjustment) posts to your accounts automatically — you'll rarely need to touch this page. A **Journal Entry** is for the exceptions: an owner's capital injection, a correction, an accountant's year-end adjustment. Like every other posting in the system, it must be **balanced** — total debits must equal total credits — before it can be submitted.

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/duitpos-128fe424/images/retail-journal-entries.png" alt="Journal Entries list showing draft and submitted entries" />
</Frame>

## Journal Entry Fields

| Field            | Required | Description                                                                                                                        |
| ---------------- | -------- | ---------------------------------------------------------------------------------------------------------------------------------- |
| **Posting Date** | Yes      | The accounting date this entry takes effect                                                                                        |
| **Narration**    | No       | A description of what this entry is for, e.g. `Owner capital injection` — shown in reports, helps anyone reviewing the books later |

### Line Fields (each entry needs at least 2)

| Field       | Required | Description                                                    |
| ----------- | -------- | -------------------------------------------------------------- |
| **Account** | Yes      | Which account this line posts to                               |
| **Debit**   | No       | Amount debited on this line (leave 0 if this line is a credit) |
| **Credit**  | No       | Amount credited on this line (leave 0 if this line is a debit) |
| **Party**   | No       | Optionally link this line to a customer/supplier, if relevant  |
| **Remarks** | No       | Line-level note                                                |

<Warning>
  Total debits across all lines must equal total credits, or the entry will be rejected at submit time. The form shows you the running totals so you can catch a mismatch before submitting.
</Warning>

## Create a Journal Entry

<Steps>
  <Step title="Go to Retail → Journal Entries">
    Under Retail — Accounting.
  </Step>

  <Step title="Click New Entry">
    Set the Posting Date and an optional Narration.
  </Step>

  <Step title="Add at least two lines">
    E.g. Debit `Cash` $5,000, Credit `Owner's Capital` $5,000.
  </Step>

  <Step title="Save as draft">
    You can keep editing a draft entry freely.
  </Step>

  <Step title="Submit">
    Once debits equal credits, submit to post it permanently to the ledger.
  </Step>
</Steps>

## Frequently Asked Questions

<AccordionGroup>
  <Accordion title="When would I actually use this instead of a normal document?">
    Almost never for day-to-day operations — sales, purchases, and stock movements should always go through their own document types (Sales Invoice, Purchase Invoice, Stock Adjustment) so the stock quantities stay in sync with the accounting. Use a Journal Entry only for pure accounting entries that have no stock component, like a capital injection or a bank fee.
  </Accordion>

  <Accordion title="Can I edit a submitted Journal Entry?">
    No — submitted entries are locked. Cancel it (with a reason) and create a new one instead, same as every other document in the module.
  </Accordion>
</AccordionGroup>

## Related

<CardGroup cols={2}>
  <Card title="Chart of Accounts" icon="book-open-text" href="/retail/chart-of-accounts">See every account you can post to</Card>
  <Card title="Overview" icon="layout-dashboard" href="/retail/overview">Back to the module overview</Card>
</CardGroup>