> ## Documentation Index
> Fetch the complete documentation index at: https://docs.duitpos.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Stock Adjustments

> Correct the quantity on hand for damage, loss, found stock, or opening balances.

Real inventory drifts from what the system thinks — breakage, theft, counting mistakes, or stock you're entering for the first time. A **Stock Adjustment** corrects the quantity of a product at a location, up or down, with a recorded reason. It's the go-to tool for one-off corrections; for a full, structured recount of everything on a shelf, use a [Stock Count](/retail/stock-counts) instead.

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/duitpos-128fe424/images/retail-stock-adjustments.png" alt="Stock Adjustment detail page showing a damage write-off" />
</Frame>

## Stock Adjustment Fields

| Field               | Required         | Description                                                                                                                           |
| ------------------- | ---------------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| **Location**        | Yes              | Which branch/location this adjustment applies to                                                                                      |
| **Adjustment Type** | Yes              | `Opening` (initial stock entry), `Write Off` (damage/loss), `Damage`, `Found` (discovered extra stock), or `Correction` (general fix) |
| **Reason**          | No               | A note on why this adjustment was made — useful for audit trails                                                                      |
| **Posting Date**    | Yes              | The date this adjustment took effect                                                                                                  |
| **Items**           | Yes (at least 1) | Product and quantity change per line                                                                                                  |

### Item Fields

| Field          | Required                               | Description                                                                                                                              |
| -------------- | -------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------- |
| **Product**    | Yes                                    | The product being adjusted                                                                                                               |
| **Qty Change** | Yes                                    | **Signed** — a positive number increases stock (e.g. `+20` for found stock), a negative number decreases it (e.g. `-5` for damage)       |
| **Rate**       | Required for positive adjustments only | The value to record this stock at. Not needed for negative adjustments — the system uses your existing FIFO cost to value what's leaving |

<Tip>
  Use `Found` for stock you discover you have more of than the system thinks (e.g. an old miscounted delivery), and `Damage`/`Write Off` for stock that's gone. `Opening` is specifically for entering your very first stock balance when you start using the system.
</Tip>

## Create a Stock Adjustment

<Steps>
  <Step title="Go to Retail → Stock Adjustments">
    Under Retail — Stock Operations.
  </Step>

  <Step title="Click New Adjustment">
    Choose the Location and Adjustment Type.
  </Step>

  <Step title="Add items with signed quantity changes">
    Positive to increase, negative to decrease. Add a Rate for positive changes.
  </Step>

  <Step title="Submit">
    Stock on hand updates immediately, and the adjustment's value posts to the Stock Adjustment expense account.
  </Step>
</Steps>

## Frequently Asked Questions

<AccordionGroup>
  <Accordion title="Do I need a Rate for every adjustment?">
    Only for positive (increasing) adjustments, since the system needs to know what value to add. Negative (decreasing) adjustments use your existing FIFO cost automatically — you don't set a rate.
  </Accordion>

  <Accordion title="What's the difference between an Adjustment and a Stock Count?">
    An Adjustment is a quick, one-line correction you make when you already know what's wrong. A [Stock Count](/retail/stock-counts) is a structured process — you generate a count sheet, physically count everything, and the system calculates the variance and posts the correcting adjustments for you automatically.
  </Accordion>
</AccordionGroup>

## Related

<CardGroup cols={2}>
  <Card title="Stock Counts" icon="clipboard-check" href="/retail/stock-counts">For a full physical recount instead</Card>
  <Card title="Stock Transfers" icon="repeat" href="/retail/stock-transfers">Move stock between locations instead of adjusting</Card>
  <Card title="Stock Ledger" icon="history" href="/retail/stock-ledger">See every adjustment's history</Card>
  <Card title="Overview" icon="layout-dashboard" href="/retail/overview">Back to the module overview</Card>
</CardGroup>