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The Chart of Accounts is the list of every account your business’s money and stock movements can be posted to — Cash, Inventory, Accounts Payable, Sales Income, and so on. Every retail document (a sale, a purchase, a stock adjustment) posts to two or more of these accounts automatically, in a balanced double-entry — you don’t write these postings yourself. A default chart is already set up for you; this page is mainly for adding a new account or understanding what’s already there.
Chart of Accounts list showing accounts grouped by type with codes

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Account Fields

System accounts (the ones auto-created when your tenant was set up, e.g. Inventory Asset, GR/IR Clearing) can’t be deleted — they’re load-bearing for the automatic postings every document relies on. You can still add your own accounts alongside them.

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Create an Account

1

Go to Retail → Chart of Accounts

Under Retail — Accounting.
2

Click New Account

Enter a Code, Name, Account Type, and Normal Balance.
3

Optionally nest it under a parent

Pick a Parent Account if this belongs under an existing group.
4

Save

The account is now selectable anywhere a GL account is chosen (e.g. a product’s Sales Account override, a Journal Entry line).

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Frequently Asked Questions

No — a default chart of accounts is created automatically for every tenant. You only need this page if you want to add a custom account (e.g. a specific expense category) or override where a particular product/category posts.
A temporary holding account used between receiving goods and being billed for them — see Purchase Invoices for a full explanation.
Yes — see Importing Data. Parent accounts must already exist (or appear earlier in the same file) before a child account referencing them can be imported.

Journal Entries

Post directly to any account

Purchase Invoices

See GR/IR Clearing in action

Stock Profile

Override a product’s sales/purchase account

Overview

Back to the module overview