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Real inventory drifts from what the system thinks — breakage, theft, counting mistakes, or stock you’re entering for the first time. A Stock Adjustment corrects the quantity of a product at a location, up or down, with a recorded reason. It’s the go-to tool for one-off corrections; for a full, structured recount of everything on a shelf, use a Stock Count instead.
Stock Adjustment detail page showing a damage write-off

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Stock Adjustment Fields

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Item Fields

Use Found for stock you discover you have more of than the system thinks (e.g. an old miscounted delivery), and Damage/Write Off for stock that’s gone. Opening is specifically for entering your very first stock balance when you start using the system.

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Create a Stock Adjustment

1

Go to Retail → Stock Adjustments

Under Retail — Stock Operations.
2

Click New Adjustment

Choose the Location and Adjustment Type.
3

Add items with signed quantity changes

Positive to increase, negative to decrease. Add a Rate for positive changes.
4

Submit

Stock on hand updates immediately, and the adjustment’s value posts to the Stock Adjustment expense account.

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Frequently Asked Questions

Only for positive (increasing) adjustments, since the system needs to know what value to add. Negative (decreasing) adjustments use your existing FIFO cost automatically — you don’t set a rate.
An Adjustment is a quick, one-line correction you make when you already know what’s wrong. A Stock Count is a structured process — you generate a count sheet, physically count everything, and the system calculates the variance and posts the correcting adjustments for you automatically.

Stock Counts

For a full physical recount instead

Stock Transfers

Move stock between locations instead of adjusting

Stock Ledger

See every adjustment’s history

Overview

Back to the module overview