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Every retail document (a sale, a purchase, a stock adjustment) posts to your accounts automatically — you’ll rarely need to touch this page. A Journal Entry is for the exceptions: an owner’s capital injection, a correction, an accountant’s year-end adjustment. Like every other posting in the system, it must be balanced — total debits must equal total credits — before it can be submitted.
Journal Entries list showing draft and submitted entries

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Journal Entry Fields

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Line Fields (each entry needs at least 2)

Total debits across all lines must equal total credits, or the entry will be rejected at submit time. The form shows you the running totals so you can catch a mismatch before submitting.

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Create a Journal Entry

1

Go to Retail → Journal Entries

Under Retail — Accounting.
2

Click New Entry

Set the Posting Date and an optional Narration.
3

Add at least two lines

E.g. Debit Cash 5,000,Credit‘Owner′sCapital‘5,000, Credit `Owner's Capital` 5,000.
4

Save as draft

You can keep editing a draft entry freely.
5

Submit

Once debits equal credits, submit to post it permanently to the ledger.

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Frequently Asked Questions

Almost never for day-to-day operations — sales, purchases, and stock movements should always go through their own document types (Sales Invoice, Purchase Invoice, Stock Adjustment) so the stock quantities stay in sync with the accounting. Use a Journal Entry only for pure accounting entries that have no stock component, like a capital injection or a bank fee.
No — submitted entries are locked. Cancel it (with a reason) and create a new one instead, same as every other document in the module.

Chart of Accounts

See every account you can post to

Overview

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