Goods Receipt Fields
Two ways to create one
From a Purchase Order (most common): open a submitted PO and click “Create Goods Receipt” — it prefills the supplier, location, and items with the remaining un-received quantities. Standalone: create a Goods Receipt directly without a PO, for stock that arrived without a formal order (less common, but supported).Create a Goods Receipt
1
From a submitted Purchase Order, click 'Create Goods Receipt'
Or go to Retail → Goods Receipts and create one standalone.
2
Confirm or adjust the quantities received
Defaults to the remaining un-received quantity per line, but you can receive less (or more, if applicable) than what was ordered.
3
Fill in batch/expiry if required
Only shown for products where the Stock Profile has batch or expiry tracking on.
4
Submit
Stock on hand increases immediately. The linked Purchase Order’s received-% updates too.
Frequently Asked Questions
Can I cancel a Goods Receipt after submitting it?
Can I cancel a Goods Receipt after submitting it?
Yes, with a reason — unless a submitted Purchase Invoice already references it, in which case you’ll need to handle that invoice first. The error message will tell you exactly what’s blocking the cancellation.
What if the supplier's invoice quantity doesn't match what I received?
What if the supplier's invoice quantity doesn't match what I received?
That’s expected and fine — the Goods Receipt records what physically arrived, and the Purchase Invoice records what you’re billed for. If they differ, it’ll show up as a non-zero balance in the GR/IR Clearing account, which is exactly the point — it flags the mismatch for you to investigate.
Related
Purchase Orders
The commitment this receipt fulfils
Purchase Invoices
The supplier’s bill, next in the chain
Stock Profile
Set up batch/expiry tracking
Overview
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