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A Payment records money that actually changed hands — separate from the invoice that created the obligation. This matters because payments don’t always line up 1-to-1 with invoices: one bank transfer might cover three invoices, or one invoice might be paid in two instalments. A Payment’s allocations handle exactly that.
Payment detail page with allocations against multiple invoices

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Payment Fields

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Allocation Fields (optional, one row per invoice this payment settles)

A payment doesn’t have to be fully allocated at creation time — but any allocated amount can’t exceed the invoice’s remaining balance, and the system checks this at submit time.

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Create a Payment

1

Go to Retail → Payments

Under Retail — Sales & Payments.
2

Click New Payment

Choose the Party, Payment Type (Receive or Pay), and Amount.
3

Add allocations (optional)

Pick the invoice(s) this payment settles, and how much goes to each.
4

Submit

The party’s outstanding balance drops by the allocated amount(s).

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Frequently Asked Questions

It’s still recorded (money moved), but it won’t reduce any specific invoice’s outstanding balance until you allocate it — useful for advance payments/deposits you’ll allocate later.
If a payment is settled on a different date (and therefore a different exchange rate) than when the original invoice was submitted, the difference between the two rates posts automatically to the FX Gain/Loss account — you don’t calculate or post this manually.
Yes — the party’s edit page has an Outstanding panel, and the payment form’s allocation picker shows their open invoices.

Sales Invoices

What a customer payment settles

Purchase Invoices

What a supplier payment settles

Parties

See a party’s outstanding balance

Overview

Back to the module overview